Theft Prevention Measures at Conferences

Image Credit: By Alejandro Escamilla

Image Credit: By Alejandro Escamilla

By Valerie Sprague, AMS Manager

Things can get hectic when attending or working onsite at a conference, not to mention the numerous distractions you encounter. In the blink of an eye someone can grab an unattended item (i.e. laptop, mobile device, etc.) for which your chances of recovery may be very small. You might feel a false sense of security while among your peers at a conference but you can’t forget about all of the other individuals who might be walking around a hotel or conference center.

Here are some tips on theft prevention measures to take while traveling to or attending a conference:

  • Do not leave your device(s) unattended. This may seem like common sense but it’s so easy to think “I’ll be right back” or “I’m just stepping away for a second.” Don’t risk that your device(s) aren’t where you left them when you return from a quick coffee break or a trip to the restroom.
  • Use a theft deterrent device. Consider purchasing a theft deterrent device for extra safety and security. Something like a cable security lock for a laptop would be a good investment that allows you to easily secure your laptop to a fixed item which will hopefully deter any theft attempts. Just don’t forget to hold on to the key!
  • Secure your device(s) in a locked room when not in use. Make sure to keep rooms, such as your conference storage space, locked when you are not present. Especially overnight if this is where you opt to store your device(s) when registration is closed. The same thing applies to leaving them in your hotel room unattended. It might be a good idea to use that cable lock, an available hotel room safe or to just keep the “Do Not Disturb” sign on your room while you’re out so that nobody enters your room unexpectedly.
  • Be vigilant when traveling with your device(s). Don’t forget your laptop when packing your bag up after going through security. Also make sure not to let your travel bag with your devices out of your sight when in the airport. Don’t leave it in the overhead bin of the plane either! The same reminders apply with transportation methods while traveling, such as taxi cabs and airport shuttles.
  • Protect your data. Make sure to password protect all of your devices using strong passwords. And when able, encrypt your local files and folders; or consider storing these sensitive documents someplace other than on your device while traveling (i.e. Dropbox). In the event your device does end up in the hands of someone it shouldn’t, you will want these added layers of security. And you will also want to consider making a back-up of the data from your device prior to traveling.

Remember that it’s better to be safe than sorry!

Want to know more about association management? Contact us info@imiae.com to find out more about what IMI Association Executives can do for your organization.

This entry was posted in ASAE, AssnChat, Best Practices, Conference, Life Hacks, Technology. Bookmark the permalink.

One Response to Theft Prevention Measures at Conferences

  1. Pingback: All About Conferences | Let Your Association Take Flight

Leave a Reply